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author | Özgür Kesim <oec@codeblau.de> | 2024-11-26 16:09:27 +0100 |
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committer | Özgür Kesim <oec@codeblau.de> | 2024-11-26 16:09:27 +0100 |
commit | fe0ca581f1c13116b9378befb5b62c4d2f7d2947 (patch) | |
tree | add5df98b7f2d24f66f965b99d1b03e46dc14c1e /doc.go |
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@@ -0,0 +1,213 @@ +package main + +/* + +A. Personnel costs + +A.1 Costs for employees (or equivalent) are eligible as personnel costs if they +fulfil the general eligibility conditions and are related to personnel working +for the beneficiary under an employment contract (or equivalent appointing act) +and assigned to the action. + +They must be limited to salaries (including net payments during parental +leave), social security contributions, taxes and other costs linked to the +remuneration, if they arise from national law or the employment contract (or +equivalent appointing act) and be calculated on the basis of the costs actually +incurred, in accordance with the following method: + + {daily rate for the person + multiplied by + number of day-equivalents worked on the action (rounded up or down to the nearest half-day)}. + +The daily rate must be calculated as: + {annual personnel costs for the person + divided by + 215}. + +The number of day-equivalents declared for a person must be identifiable and +verifiable (see Article 20). + +The actual time spent on parental leave by a person assigned to the action may +be deducted from the 215 days indicated in the above formula. + +The total number of day-equivalents declared in EU grants, for a person for a +year, cannot be higher than 215, minus time spent on parental leave (if any). + +For personnel which receives supplementary payments for work in projects +(project-based remuneration), the personnel costs must be calculated at a rate +which: + +- corresponds to the actual remuneration costs paid by the beneficiary for the + time worked by the person in the action over the reporting period + +- does not exceed the remuneration costs paid by the beneficiary for work in +similar projects funded by national schemes (‘national projects reference’) + +- is defined based on objective criteria allowing to determine the amount to +which the person is entitled +and +- reflects the usual practice of the beneficiary to pay consistently bonuses or +supplementary payments for work in projects funded by national schemes. + +The national projects reference is the remuneration defined in national law, +collective labour agreement or written internal rules of the beneficiary +applicable to work in projects funded by national +schemes + +*/ + +/* + +ARTICLE 20 — RECORD-KEEPING + +20.1 Keeping records and supporting documents + +The beneficiaries must — at least until the time-limit set out in the Data +Sheet (see Point 6) — keep records and other supporting documents to prove the +proper implementation of the action in line with the accepted standards in the +respective field (if any). + +In addition, the beneficiaries must — for the same period — keep the following +to justify the amounts declared: + +(a) for actual costs: adequate records and supporting documents to prove the + costs declared (such as contracts, subcontracts, invoices and accounting + records); in addition, the beneficiaries’ usual accounting and internal + control procedures must enable direct reconciliation between the amounts + declared, the amounts recorded in their accounts and the amounts stated in + the supporting documents + +(b) for flat-rate costs and contributions (if any): adequate records and + supporting documents to prove the eligibility of the costs or contributions + to which the flat-rate is applied + +(c) for the following simplified costs and contributions: the beneficiaries do + not need to keep specific records on the actual costs incurred, but must + keep: + + (i) for unit costs and contributions (if any): adequate records and + supporting documents to prove the number of units declared + + (ii) for lump sum costs and contributions (if any): adequate records and + supporting documents to prove proper implementation of the work as + described in Annex 1 + + (iii) for financing not linked to costs (if any): adequate records and + supporting documents to prove the achievement of the results or the + fulfilment of the conditions as described in Annex 1 + +(d) for unit, flat-rate and lump sum costs and contributions according to usual +cost accounting practices (if any): the beneficiaries must keep any adequate +records and supporting documents to prove that their cost accounting practices +have been applied in a consistent manner, based on objective criteria, +regardless of the source of funding, and that they comply with the eligibility +conditions set out in Articles 6.1 and 6.2. + +Moreover, the following is needed for specific budget categories: + +(e) for personnel costs: time worked for the beneficiary under the action must +be supported by declarations signed monthly by the person and their supervisor, +unless another reliable time-record system is in place; the granting authority +may accept alternative evidence supporting the time worked for the action +declared, if it considers that it offers an adequate level of assurance + +The records and supporting documents must be made available upon request (see +Article 19) or in the context of checks, reviews, audits or investigations (see +Article 25). + +If there are on-going checks, reviews, audits, investigations, litigation or +other pursuits of claims under the Agreement (including the extension of +findings; see Article 25), the beneficiaries must keep these records and other +supporting documentation until the end of these procedures. + +The beneficiaries must keep the original documents. Digital and digitalised +documents are considered originals if they are authorised by the applicable +national law. The granting authority may accept non-original documents if they +offer a comparable level of assurance. + +*/ + +/* + +ARTICLE 21 — REPORTING + +[...] + +21.2 Periodic reporting: Technical reports and financial statements + +In addition, the beneficiaries must provide reports to request payments, in +accordance with the schedule and modalities set out in the Data Sheet (see +Point 4.2): + + - for additional prefinancings (if any): an additional prefinancing report + + - for interim payments (if any) and the final payment: a periodic report. + +The prefinancing and periodic reports include a technical and financial part. + +The technical part includes an overview of the action implementation. It must +be prepared using the template available in the Portal Periodic Reporting tool. + +The financial part of the additional prefinancing report includes a statement +on the use of the previous prefinancing payment. + +The financial part of the periodic report includes: + + - the financial statements (individual and consolidated; for all + beneficiaries/affiliated entities) + + - the explanation on the use of resources (or detailed cost reporting + + - the certificates on the financial statements (CFS) (if required; see + Article 24.2 and Data Sheet, Point 4.3). + +The financial statements must detail the eligible costs and contributions for +each budget category and, for the final payment, also the revenues for the +action (see Articles 6 and 22). + +All eligible costs and contributions incurred should be declared, even if they +exceed the amounts indicated in the estimated budget (see Annex 2). Amounts +that are not declared in the individual financial statements will not be taken +into account by the granting authority. + +By signing the financial statements (directly in the Portal Periodic Reporting +tool), the beneficiaries confirm that: + + - the information provided is complete, reliable and true + + - the costs and contributions declared are eligible (see Article 6) + + - the costs and contributions can be substantiated by adequate records and + supporting documents (see Article 20) that will be produced upon request + (see Article 19) or in the context of checks, reviews, audits and + investigations (see Article 25) + + - for the final periodic report: all the revenues have been declared (if + required; see Article 22). + +Beneficiaries will have to submit also the financial statements of their +affiliated entities (if any). In case of recoveries (see Article 22), +beneficiaries will be held responsible also for the financial statements of +their affiliated entities. + + +*/ + +/* + +22.2 Recoveries + +Recoveries will be made, if — at beneficiary termination, final payment or +afterwards — it turns out that the granting authority has paid too much and +needs to recover the amounts undue. + +Each beneficiary’s financial responsibility in case of recovery is in principle +limited to their own debt and undue amounts of their affiliated entities. + +In case of enforced recoveries (see Article 22.4), affiliated entities will be +held liable for repaying debts of their beneficiaries, if required by the +granting authority (see Data Sheet, Point 4.4). + + + +*/ |